Updating information on organisation in DTU Orbit

DTU Library is registering the researchers' articles, books, conference papers etc. in DTU Orbit. To do this correctly it is important that the departmental organizational structure is described and updated in DTU Orbit and that researchers are linked to the organizational units they belong to.  

Please tell us
Each time a department makes changes to their organization, they must inform DTU Library via email at orbit@dtu.dk.

DTU Library adds departments, sections and groups manually in accordance with the instructions of the department. It is also important to inform DTU Library if a section or group is closed down or changes its name.

Keeping the DTU lists in DTUBasen up to date
Researchers are affiliated with a group via DTU lists in DTUBasen. The DTU lists describe which researchers are to be added to the lowest level of the organizational hierarchy. . If the department is organized into a unit structure based on department/sections/groups, the DTU lists must describe the groups. DTU lists are updated by the departments’ DTUBase administrators.

If a researcher leaves a group, s/he must be removed from the relevant DTU list (and possibly added to another). Administrators do not have to inform DTU library of changes on “researcher level” as this information is automatically synchronized between DTUBasen and DTU Orbit (including DTU lists). If a person is hired or leaves DTU, his/her profile in DTUBasen and the DTU List(s) must both be updated.
   
DTU Library needs the following information:

  • The official name of the department in both Danish and English
  • The official names of the sections in both Danish and English
  • The official names of groups (if any) in both Danish and English
  • The UIDs of the DTU lists.

The description must include a depiction of the hierarchical structure as well as information on which section or group the DTU list UID is to be linked with.

Here is an example of a description:

Department name, English Department name, Danish DTUBase, DTU list UID
Department of XYZ Institut for XYZ
Section abc Sektion abc
Group 123 Gruppe 123 DTU liste UID: XYZ-123
Group 234 Gruppe 234 DTU liste UID: XYZ-234
Group 345 Gruppe 345 DTU liste UID: XYZ-345

 
The organization in Orbit
When DTU Library has receive information on department organization, we manually up date DTU Orbit. 

PilSee the actual information i DTU Orbit today
- use the arrow by the department name to unfold the hierarchy.