Use DTU Data

Get started quickly using DTU Data.

When you publish your research data in DTU Data, you can increase the visibility and impact of your research. Therefore, ensure that you publish well-described (meta)data, which enables others to find, understand and reuse your research data.

    All datasets submitted to DTU Data undergo a review by DTU Library before publication to ensure compliance.

    Contact

    Datamanagement DTU Library

    Get started with DTU Data

    • Go to data.dtu.dk  
    • Select Login → WAYF → and sign in using your DTU credentials.
    • As a DTU employee, you automatically have an account.

    DTU Data is synchronized with information from the DTUBasen.

    If you experience any issues accessing the site, please contact us at datamanagement@dtu.dk

    Create a dataset (“item”)

    After logging in, you can access your Dashboard in the upper right corner under “My content.”

    Click “Items” and then “Create new” to start a new item.

    You can:

    • Drag and drop files directly to open the metadata form, or

    • Create an item without files, for example, if you only want to register metadata (relevant for confidential or sensitive data).

    Upload tips:

    • You can edit at any time – nothing is published until you choose to.

    • Give files descriptive names.

    • Use a logical folder and file structure.

    • Add a ReadMe file.

    • Use the option of uploading existing folder structure.

    • Avoid compressing everything into a single zip file – documentation files should remain separate.

    Need more storage?

    Under My content > Items, you will find an option to Manage storage. From here, you can request additional storage for your items or projects.

    Your request will be reviewed, and the required amount of storage will be allocated if approved.

    Sensitive personal data and confidential data

    Sensitive personal data and confidential data may under no circumstances be uploaded to DTU Data.

    If your data contains sensitive information, you can create a metadata record instead. In a metadata record, you publish metadata alone, without uploading and making available the actual files with data.

    Fill in metadata

    To publish your data and make it citable, certain fields must be completed:

    Title, authors, category, keywords, description, license and ORCID for corresponding depositor

    Tip: When you click in a field, help texts will appear on the right-hand side.

    You can also:

    • Set an embargo (delayed publication)

    • Mark files as confidential

    • Create a private sharing link, that can be shared with reviewers

    • Reserve a DOI, so that data can be referenced in manuscript already in peer review

    If your dataset relates to a publication:
    Add the publication’s DOI – DTU Data will automatically link the dataset and article in DTU Findit.

    When metadata and files are ready:

    • Click Save changes to save as a draft, or

    • Submit for review to send for publication

    All submissions are reviewed by DTU Library, who:

    • ensures that metadata meet a minimum of standards

    • screens that no personal data or data that infringes copyright is published. It is, however, always the researcher's responsibility to ensure that data can be published

    You will receive an email once your dataset is approved or rejected (with comments).

    Important:
    Check everything carefully before publishing.
    Once an item is published, it cannot be deleted, but it can be updated and versioned (see example in DTU Data).

    Before you publish you must ...

    • Include a README file describing the dataset

    • Specify a license (so others know how the data may be used)

    • Add rich metadata (title, authors, keywords, project, funding, etc.)

    • Remember that you can reserve a DOI for your dataset before publication, and that you can share the data with e.g. reviewers via a Private Link

    • Use open file formats, when possible

    • Consider confidentiality and personal data (GDPR, ethical aspects)

    • Perform a final quality check (correct files, no duplicates, updated documentation)

    Links